The process for requesting employee write-ups generally works as follows:
1. When an employee violates a rule or behaves inappropriately, the supervisor on duty at the time should send a message firstname.lastname@example.org with the following information:
- Employee's name and position
- Details of the problematic behavior
- eg. Late for shift - What was the expected start time? What time did the person arrive. Did they call a manager in advance? If so, when?
- Absent - Did the employee call a manager in advance? If so, when?
- Harassment - As much details as possible, including behavior and language witnessed; names of witnesses and victims; how the situation was dealt with on the ground.
- Name of appropriate manager/supervisor who will need to sign off on the write up
2. We will work with the manager to decide the appropriate course of action. In many cases, that will be a conversation between the employee and their manager, followed by a write-up as official documentation. In other cases, that may be a conversation where you present the employee with a write-up and termination letter. Some cases might also call for a phone conference between the manager, employee, and a member of our HR team.
3. We will draft the write-up using the information collected from the manager. It will go to the employee's supervisor/manager for review before moving on to the employee. In the event that your employee does not have an email address, we will still send the form to you for signature, and you will then have to print it out, collect the employee's signature in-person, then send the signed version back to email@example.com.
4. We will save the completed documents to the employee's file. This will allow us to identify trends with particular employees, and also allow for quick access to information required to protest unemployment or other labor-related claims.