Paylocity setup timelines

Creating new payroll accounts CAN be the most time-consuming part of a KitchenSync implementation, sometimes taking up to three full weeks from the time all requested information is submitted to the KitchenSync payroll team. While this can be frustrating, it is not without good reason. 

If your new payroll account is for an existing business with historical payroll in the current year... 

Our integrated payroll processing partner, Paylocity, must enter the details of every paycheck paid to each of your employees in the current calendar year PRIOR to processing a new payroll for you. Having accurate historical data loaded into the new payroll system is necessary for two reasons:

1. Certain taxes, including Social Security, are only deducted from your employee's paychecks up to an annual maximum. To prevent your new payroll company from withholding more money from your employees' paychecks than is necessary, they must calculate what has already been paid against the maximum. 
2. To eliminate the need for both you and your employees to file multiple W-2s at the end of the calendar year, your new payroll company combines all of your historical payroll information with the more recent payrolls that are processed through their software. 

If you are a new business without any previous payroll history... 

Your payroll setup time will be significantly faster, ranging from seven to ten days. Our payroll processing partner, Paylocity, will use the first few days to create your account, enter your employees, and ensure that you are properly registered as an employer with your state and the federal government. Once their work is complete, the KitchenSync team will integrate your Paylocity account with KitchenSync. 

To ensure that your payroll setup time is as short as possible, please provide all requested information at your earliest convenience. The one-to-three week payroll setup window will not begin until all requested documents and signatures have been received.