- Write "[Employee Full Name] Reimbursement" at the top of the receipt
- Scan it
- Email it to your dedicated invoice inbox for processing (i.e. [restaurantname]@kitchensync.us)
Its that simple!
Curious what we do with it...
Our accounts payable team, which processes and codes all of your submitted invoices, is trained to look out for reimbursement receipts (this is why its important for you to follow step 1). Whenever they come across one, they log the expense against an appropriate expense account (i.e. 'cost of goods food' or 'repair & maintenance supplies') based on the items listed on the receipt. Then they mark the receipt as 'Paid by Employee', which automatically sends the total amount due to your employee to our payroll team, who adds the total to your next payroll.
REMEMBER: You must approve reimbursements for them to be paid out!