- Write "[Employee Full Name] Reimbursement" at the top of the receipt
- Scan it
- Email it to your dedicated invoice inbox for processing (i.e. [restaurantname]@kitchensync.us)
Its that simple!
Curious what we do with it...
Our accounts payable team, which processes and codes all of your submitted invoices, is trained to look out for reimbursement receipts (this is why its important for you to follow step 1). Whenever they come across one, they use the receipt to create an invoice that is payable to the employee requiring reimbursement.
FOR BASIC BOOKKEEPING CLIENTS: Reimbursements will need to be scheduled for payment, just like any other invoice. Our team will take responsibility for setting up your employees as 'vendors' for reimbursement purposes. If you are signed up for payroll through KitchenSync, we will use the employee's direct deposit information to ensure that they receive reimbursements via ACH.
FOR CONTROLLER CLIENTS ONLY: Upon creation of the "invoice", the pre-selected approver will receive an email notification that a reimbursement is awaiting their approval. Once approved online, our team will initiate an ACH transfer to the employee for the total of reimbursements owed to them.